EHCP Request Checklist: A Simple Guide for Parents in England

Charlotte
6 days ago
2 min read

If you’re feeling overwhelmed by the thought of applying for an EHCP, you’re not alone. The process can seem complicated, but breaking it down into clear steps can help you feel more in control. Use this simple checklist to guide you through the key stages of requesting an EHC needs assessment for your child.

Step 1: Gather Your Evidence

Collect any information that helps show your child’s needs, such as:

School reports or Individual Support Plans
Reports from doctors, therapists, or other professionals
Notes about how your child learns, behaves, or copes at school and home

Tip: Keep everything together in a folder—being organised makes things easier later.

Step 2: Talk to the School

Speak to your child’s SENCO (Special Educational Needs Co‑ordinator) about your concerns.

They may agree an assessment is a good idea.
Even if they don’t, you can still make the request yourself.

Step 3: Find Your Local Authority’s SEN Department

Visit your local council website and search for:

“EHC needs assessment request” or “SEND team contact.”

You’ll find an email address or postal address for sending your request.

Step 4: Submit the Written Request

Write a simple, clear letter asking for an EHC needs assessment.

Include:

Your child’s name, date of birth, and school
A short description of their difficulties and how they affect learning
Examples of support already tried at school
Any evidence or reports you’ve gathered

Send your request to the local authority’s SEND department by email or post (and keep a copy).

Step 5: Wait for the Decision (6 Weeks)

The local authority must reply within six weeks to say whether they’ll carry out the assessment.

During this time, they’ll often contact the school for information.

Step 6: Assessment and Draft Plan (Up to 20 Weeks Total)

If your request is accepted:

The local authority will gather reports from professionals.
If they decide an EHCP is needed, you’ll receive a draft plan within 16 weeks.
You then have 15 days to comment or request changes.
The final EHCP should be issued within 20 weeks of your original request.

Step 7: Keep Good Records

Save copies of all letters, emails, and reports.
Make notes of important dates and phone calls.

Step 8: Know Your Rights

If the local authority refuses to assess, you have the right to appeal to the SEND Tribunal.
You can contact your local Information, Advice and Support Service (IASS) for free, impartial help.
Charities like IPSEA also provide useful information and guidance.

Step 9: Get Support

The EHCP process can be emotionally and mentally draining—especially when you’re trying to do the best for your child while juggling everything else.

At ODDAC, we help parents understand the SEND system in England and feel more confident about their next steps.Whether you’re just starting out or struggling to get answers, our friendly team can guide you through what comes next.

Learn more about our services or book a consultation to talk through your child’s situation with an experienced SEND professional.

You don’t have to go through this alone—support is here when you need it.